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Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODOffice of the Secretary of the Sanggunian

Plain copy of an ordinance or resolution

CONTROL NO. (office use) 

Form SP-F01 · Simple transaction · Processing: For verification · Fee: For verification

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Document☐ Ordinance☐ Resolution☐ Other
Number(s)
Title or subject (if number unknown)
Number of copiesPages (office use)
Purpose

C. Documents attached / to be presented

No documents required.

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F01 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODOffice of the Secretary of the Sanggunian

Certified true copy of an ordinance or resolution

CONTROL NO. (office use) 

Form SP-F02 · Simple transaction · Processing: For verification · Fee: For verification

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Document☐ Ordinance☐ Resolution☐ Minutes / Journal☐ Other
Number(s)
Title or subject (if number unknown)
Number of copiesPages (office use)
Purpose

C. Documents attached / to be presented

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F02 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODOffice of the Secretary of the Sanggunian

Certification issued by the Sanggunian

CONTROL NO. (office use) 

Form SP-F03 · Complex transaction · Processing: For verification · Fee: For verification

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Certification requested
Purpose
Filed by☐ Myself☐ Authorized representative (attach authorization)

C. Documents attached / to be presented

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F03 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODOffice of the Secretary of the Sanggunian

Copy of minutes, journal or session record

CONTROL NO. (office use) 

Form SP-F04 · Complex transaction · Processing: For verification · Fee: For verification

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Record☐ Minutes☐ Journal☐ Transcript☐ Attendance
Session☐ Regular☐ Special☐ Committee hearing
Session date(s) or subject
Purpose

C. Documents attached / to be presented

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F04 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODOffice of the Secretary of the Sanggunian

File a concern, petition or request letter

CONTROL NO. (office use) 

Form SP-F05 · Simple transaction · Processing: For verification · Fee: For verification

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Subject
Barangay / place concerned
Details of the concern
What action do you ask for?

C. Documents attached / to be presented

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F05 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODSangguniang Panlungsod

Meeting with a council member

CONTROL NO. (office use) 

Form SP-F06 · Complex transaction · Processing: For verification · Fee: No fee (for verification)

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Council member
Preferred date and timeAlternative date
Number of persons
Purpose of the meeting

C. Documents attached / to be presented

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F06 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODSangguniang Panlungsod

Follow up a committee matter

CONTROL NO. (office use) 

Form SP-F07 · Simple transaction · Processing: For verification · Fee: For verification

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Committee
Measure, referral or letter no.Date filed
Matter to follow up

C. Documents attached / to be presented

No documents required.

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F07 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODOffice of the Vice Mayor - Legislative

Courtesy call with the Presiding Officer

CONTROL NO. (office use) 

Form SP-F08 · Complex transaction · Processing: For verification · Fee: No fee (for verification)

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Preferred date and timeAlternative date
Number of persons
Purpose of the courtesy call

C. Documents attached / to be presented

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F08 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODOffice of the Secretary of the Sanggunian

Freedom of Information (FOI) request

CONTROL NO. (office use) 

Form SP-F09 · N a transaction · Processing: Within 15 working days (FOI rules; for verification) · Fee: Reproduction cost only, if any (for verification)

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Information / record requested
Period covered
Purpose
Preferred format☐ Printed copy☐ Electronic copy☐ View / inspect only
Delivery☐ Pick up at the office☐ E-mail

C. Documents attached / to be presented

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F09 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODSangguniang Panlungsod

Attend a public hearing or submit a position paper

CONTROL NO. (office use) 

Form SP-F10 · Simple transaction · Processing: Acknowledged within 3 working days (for verification) · Fee: No fee (for verification)

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Measure number or title
CommitteeHearing date
Position☐ In favor☐ Against☐ In favor, with amendments
I will☐ Attend☐ Speak at the hearing☐ Send this paper only
Organization represented (if any)
Summary of position

C. Documents attached / to be presented

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F10 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODOffice of the Secretary of the Sanggunian

Request for legislative action (resolution or ordinance)

CONTROL NO. (office use) 

Form SP-F11 · Complex transaction · Processing: Calendared within 7 working days (for verification) · Fee: No fee (for verification)

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Action requested☐ Resolution☐ Ordinance☐ Not sure
Kind☐ Endorsement☐ Authority to sign MOA / contract☐ Franchise☐ Recognition / commendation☐ Other
Proposed title or subject
Reasons / background

C. Documents attached / to be presented

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F11 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php
Republic of the Philippines · City of Pagadian SANGGUNIANG PANLUNGSODOffice of the Secretary of the Sanggunian

Accreditation of a civil society organization (CSO)

CONTROL NO. (office use) 

Form SP-F12 · Complex transaction · Processing: Acted on within the accreditation period set by DILG (for verification) · Fee: No fee (for verification)

A. Requesting party

DateTime
Name
Address / Barangay
Contact no.E-mail
Office / organization (if any)

B. Request details

Name of organization
Type☐ NGO☐ People's organization☐ Cooperative☐ Professional / business group☐ Other
Registering agency and registration no.Date registered
Head / presidentNumber of members
Sector and area of operation
Years in operation

C. Documents attached / to be presented

I certify that the information above is true. I consent to the collection and use of my personal data by the Sangguniang Panlungsod only for processing this request, under the Data Privacy Act of 2012 (RA 10173).

Signature over printed name
Date
FOR OFFICE USE ONLY
Received by
Date / time
Documents complete?☐ Yes☐ No — lacking:
Referred to
O.R. no. / amount
Action taken
Released by
Date released
SP-F12 · Rev. 2026-10 Track online: sppagarchive.com/visitor/track.php