ORDINANCE NO: 2026-629
(Sponsored by: Honorable Bienvenido C. Culve)
"AN ORDINANCE CREATING CO-TERMINUS POSITIONS OF ONE (1) EXECUTIVE ASSISTANT II, SALARY GRADE 17, AND ONE (1) PRIVATE SECRETARY 1, SALARY GRADE 11, UNDER THE OFFICE OF THE CITY VICE MAYOR, DEFINING ITS DUTIES, FUNCTIONS AND RESPONSIBILITIES AND PROVIDING FUNDS THEREFOR"
Be it ordained by the Sangguniang Panlungsod (15th City Council) of Pagadian City in session assembled that:
SECTION 1. Declaration of Policy. - It is hereby declared the policy of the City Government to strengthen the administrative and operational support of the Office of the City Vice Mayor in order to ensure efficient legislative coordination, policy support, and delivery of public service.
SECTION 2. Creation. - There is hereby created under the Office of the City Vice Mayor the positions of One (1) Executive Assistant II, Salary Grade 17, and one (1) Private Secretary, Salary Grade 11.
SECTION 3. Positions' Classification and Tenure of Office. - The above-created positions shall be classified as primarily confidential in nature and the appointee thereto shall be co-terminus with the appointing authority.
SECTION 4. Functions, Duties and Responsibilities. -The positions shall be invested with the following primary functions, duties and responsibilities, viz:
Executive Assistant II, SG 17, shall
a.) Provide executive, administrative, and technical assistance to the City Vice Mayor;
b.) Assist in policy research, legislative coordination, and program monitoring;
c.) Prepare reports, position papers, speeches, and other official communications;
d.) Coordinate with department heads, national agencies, and other stakeholders on matters referred by the City Vice Mayor;
e.) Represent the City Vice Mayor in meetings or conferences when duly authorized; and
f.) Perform such other duties as may be assigned by the City Vice Mayor.
Private Secretary I, SG 11, shall
a.) Manage the schedule, appointments, and official calendar of the City Vice Mayor;
b.) Receive, record, and route incoming communications and documents;
c.) Prepare routine correspondence and administrative documents;
d.) Ensure proper filing and safekeeping of official records;
e.) Provide administrative and clerical support to the Office; and
f.) Perform such other functions as may be assigned by the City Vice Mayor.
SECTION 5. Qualifications. -The basic requirements on education, work experience, training and eligibility for the herein created positions shall be in accordance with the applicable policies, guidelines, rules and regulations of the Civil Service Commission pertinent thereto.
SECTION 6. Fund Allocation. - Subject to existing budgeting, accounting, and auditing rules and regulations, the amount necessary for the implementation of this Ordinance shall be taken from funded vacant positions in the Office of the City Vice Mayor, as specified herein, viz:
Item No. Position Title Salary Grade
3 Senior Administrative Assistant III 15/1
(Private Secretary II)
4 Senior Administrative Assistant III 15/1
(Private Secretary II)
The succeeding years' appropriations shall then be correspondingly provided for under the budget of the said Office.
SECTION 7. Effectivity. - This Ordinance shall take effect on March 06, 2026.
ENACTED AND APPROVED by the Sangguniang Panlungsod (15th City Council) during its 27th Regular Session held on 25 February 2026 at the SP Session Hall, 4th Floor City Commercial Center Building, Santiago District, Pagadian City.