ORDINANCE NO: 2024-584 (Authored by: Honorable Ronald Christopher Glenn L. Ariosa) "AN ORDINANCE CREATING PERSONNEL POSITIONS IN THE OFFICE OF THE SECRETARY TO THE SANGGUNIANG PANLUNGSOD; SETTING THE QUALIFICATION REQUIREMENTS; DEFINING THE FUNCTIONS, DUTIES AND RESPONSIBILITIES ATTACHED THERETO, PROVIDING FUNDS THEREOF" WHEREAS, the bulk of work and responsibilities being handled by the Office of the Secretary to the Sangguniang Panlungsod have relatively increased over the years since the reorganization of the City Government was undertaken in 1992 by virtue City Ordinance No. 82; WHEREAS, for this reason and for the best interest of the service, there is that need to review the operation of the Office of the Secretary to the Sanggunian to meet current exigency; WHEREAS, after an in-depth evaluation of the current personnel setup of the department, this body deems it necessary to consider creating personnel positions-the attendant education, experience and eligibility requirements of which shall conform to the Index of Occupational Services as well as the Qualification Standards Manual-commensurate to the status and classification of Pagadian City; NOW, THEREFORE, BE IT ORDAINED BY THE SANGGUNIANG PANLUNGSOD (14TH CITY COUNCIL) IN SESSION ASSEMBLED, THAT: SECTION 1. CREATION. - There is hereby created the following positions in the Office of the Secretary to the Sangguniang Panlungsod, to wit: Administrative Staff: One (1) Administrative Officer V, SG-18/1 Two (2) Stenographic Reporter II, SG-9/1 SECTION 2. FUNCTIONS, DUTIES AND RESPONSIBILITIES. - The above-specified positions shall perform the following functions, duties & responsibilities: Administrative Staff Division: a) Administrative Officer V, SG-18 1) Prepares Budget Annual accomplishment report, annual procurement plans, project profile, and work and financial plan of the Office; 2) Supervises and monitors office personnel on administrative matters such as: application of leave, etc.; 3) Drafts and prepares communications. Journal & Minutes Division: b) Stenographic Reporter II, SG-9 1) Transcribe and encode stenographic notes of every session, committee meetings, public hearings and such other official undertakings of the Sangguniang Panlungsod upon which the services of Stenographic Reporters are required; 2) Print and finalize journal of all legislative proceedings; 3) Does other related work as required. SECTION 3. QUALIFICATION REQUIREMENTS. - Qualification to the above-created positions shall be in accordance with requirements set forth under Civil Services laws and rules. SECTION 4. APPOINTMENTS. - Appointments to the positions herein created shall be issued by the City Vice-Mayor in accordance with the provision of Republic Act No. 7160, otherwise known as "The Local Government Code of 1991". SECTION 5. FUNDING. - Funding for the salaries and other benefits of the above-mentioned positions shall be taken out from the following sources which shall commence on January 01, 2025, viz: Funding for the position of Two (2) Stenographic Reporter II, Salary Grade 9, in the total amount of Four Hundred Eighty-Three Thousand Six Hundred Pesos (P483,600.00) shall be sourced out from any available savings on Personal Services under the Office of the City Mayor; and Funding for the position of One (1) Administrative Officer V, Salary Grade 18, in the total amount of Five Hundred Thirty-Two Thousand Six Hundred Sixty-Eight Pesos (532,668.00) shall be sourced out from funded but vacant positions in the Office of the Secretary to the Sangguniang Panlungsod, namely: Item No. 14 Administrative Officer I, SG 10 - P 264,204.00 Lump Sum Appropriations - 268,464.00 Total P 532,668.00 The above-mentioned positions with the corresponding funding allocation for the salaries and other benefits shall be incorporated in the Calendar Year 2025 Annual Budget of the City Government of Pagadian under the Office of the Secretary to the Sangguniang Panlungsod. SECTION 6. EFFECTIVITY. - This Ordinance shall take effect immediately after fifteen (15) days of posting thereof in at least two (2) conspicuous places in the City. ENACTED AND APPROVED by the Sangguniang Panlungsod (14th City Council) during its 90th Regular Session on 18 September 2024 at the SP Session Hall, 4th Floor City Commercial Center (C3), Santiago District, Pagadian City.