ORDINANCE NO: 2023-547 Authored by: Honorable Ann Marjorie N. Revelo "AN ORDINANCE CREATING, FOR THE CITY GOVERNMENT OF PAGADIAN, TWO (2) PERMANENT PLANTILLA POSITIONS AND THREE (3) CO-TERMINUS POSITIONS (PRIMARILY CONFIDENTIAL IN NATURE) UNDER THE INTERNAL CONTROL DIVISION, ELECTRONICS AND COMMUNICATION SYSTEM DIVISION AND ADMINISTRATIVE DIVISION OF THE OFFICE OF THE CITY MAYOR; DEFINING THE FUNCTIONS, DUTIES AND RESPONSIBILITIES FOR EACH OF THESE POSITIONS; AND PROVIDING FOR THE SOURCE OF FUNDS FOR ITS IMPLEMENTATION" Be it ordained by the Sangguniang Panlungsod (14th City Council) of Pagadian City in session assembled that: SECTION 1. CREATION. - There is hereby created and incorporated in the Plantilla of Personnel for Calendar Year 2023 of the City Government of Pagadian more particularly under the Office of the City Mayor the hereunder enumerated and specified personnel positions, viz: Permanent Positions: Administrative Assistant IV (Bookbinder IV), Salary Grade 10 Division: Internal Control Division Administrative Assistant IV (Bookbinder IV), Salary Grade 10 Division: Electronics and Communication System Division Co-Terminus Positions under the Administrative Division: Private Secretary I, Salary Grade 11 Security Agent I, Salary Grade 8 Personal Driver II, Salary Grade 4 SECTION 2. DUTIES, FUNCTIONS AND RESPONSIBILITIES. - The above-created personnel positions shall be invested with the discharge of the following duties, functions and responsibilities, to wit: Division: Internal Control Division Administrative Assistant IV (Bookbinder IV), SG-10 Binds torn pages of books, records and other important papers in the office for readable condition; Arranges documents and office records chronologically; and Does other related work as required. Division: Electronics and Communication System Division Administrative Assistant IV (Bookbinder IV), SG-10 Binds torn pages of books, records and other important papers in the office for readable condition; Arranges documents and office records chronologically; and Does other related work as required. Division: Administrative Division Private Secretary I, SG-11 Performs a variety of secretarial and office duties for the City Mayor; Maintains the smooth flow and proper arrangement of the City Mayor's schedule of appointments related to both his official and social functions; Takes and transcribes dictation; Encodes communications and keeps personal records; and Does other related work as required. Security Agent I, SG-8 Checks regular inspection of men at posts and checks on their activities; Investigates the incidents, unusual happenings, violation of rules and regulations and makes report thereof to his superior; and Does other related work as required. Personal Driver II, SG-4 Drives out official vehicle carrying passengers on official business of the city under the request of a known and responsible official; Makes sure that vehicle is fully gassed, lubricated, watered and in sound mechanical condition before usage; Checks brakes and tires to be certain that these are in good condition and in good working order; and Does other related work as required. SECTION 3. QUALIFICATION REQUIREMENTS. - Appointees to the position shall possess and satisfactorily comply with the minimum qualifications on education, eligibility, training and experience as may be stipulated for the position in the Qualification Standards or required by appropriate Civil Service laws and rules. SECTION 4. FUNDING ALLOCATION. - The funding for the salaries and other personal benefits for the above-mentioned positions covering the period from July 1, 2023 to December 31, 2023 (6 months) in the amount of 885,709.17 shall be sourced out of savings from the following vacant funded positions under the Office of the City Mayor, namely: Item No. 106, Administrative Officer II, Salary Grade 11; Item No. 109, Administrative Assistant II, Salary Grade 8; Item No. 135, Administrative Aide IV, Salary Grade 4; Item No. 105, Supervising Administrative Officer, Salary Grade 22 Thereafter, the funding requirement for the salaries of the above-named personnel positions shall be incorporated in the Annual Budget of the office concern for the ensuing year. SECTION 5. This ordinance shall take effect immediately upon approval. ENACTED AND APPROVED by the Sangguniang Panlungsod (14th City Council) during its 45th Regular Session held on 16 August 2023 at the SP Session Hall, 4th Floor City Commercial Center Building, Santiago District, Pagadian City.