ORDINANCE NO: 2021-483
(Sponsored by: Committee on Finance and Appropriation)
"AN ORDINANCE CREATING VARIOUS POSITIONS IN THE PLANTILLA OF PERSONNEL FOR CALENDAR YEAR 2021 OF THE CITY GOVERNMENT OF PAGADIAN SPECIFICALLY UNDER THE OFFICE OF THE CITY MAYOR, OFFICE OF THE CITY ADMINISTRATOR, CITY BUDGET OFFICE, OFFICE OF THE CITY PLANNING AND DEVELOPMENT COORDINATOR AND OFFICE OF THE CITY TREASURER AND PROVIDING FOR THE SOURCE OF FUNDS FOR ITS IMPLEMENTATION"
Be it ordained by the Sangguniang Panlungsod (13th City Council) of Pagadian City in session assembled that:
SECTION 1. CREATION. - There is hereby created and incorporated in the Plantilla of Personnel for Calendar Year 2021 of the City Government of Pagadian the hereunder enumerated and specified personnel positions, viz:
One (1) Administrative Officer I (Records Officer 1), Salary Grade 10
Office: Office of the City Mayor
One (1) Administrative Officer III (Records Officer II), Salary Grade 14
Office: Office of the City Mayor
One (1) Licensing Officer III, Salary Grade 18
Office: Office of the City Mayor
Three (3) Administrative Assistant I (Bookbinder III), Salary Grade 7
Office: Office of the City Mayor
One (1) Administrative Assistant IV (Bookbinder IV), Salary Grade 10
Office: Office of the City Administrator
One (1) Administrative Assistant VI (Computer Operator III) Salary Grade 12
Office: Office of the City Administrator
One (1) Administrative Assistant VI (Computer Operator III) Salary Grade 12
Office: Office of the City Budget
One (1) Administrative Assistant III (Computer Operator II), Salary Grade 9
Office: Office of the City Planning & Development Coordinator
One (1) Administrative Assistant VI (Computer Operator III) Salary Grade 12
Office: Office of the City Planning & Development Coordinator
One (1) Administrative Assistant VI (Computer Operator III), Salary Grade 12
Office: Office of the City Treasurer
One (1) Process Server, Salary Grade 5
Office: Office of the City Treasurer
One (1) Administrative Assistant I (Bookbinder III), Salary Grade 7
Office: Office of the City Treasurer
SECTION 2. DUTIES, FUNCTIONS AND RESPONSIBILITIES. - The above created personnel positions shall be invested with the discharge of the following duties, functions and responsibilities, to wit:
Office/Division: Office of the City Mayor
Administrative Officer I (Records Officer I), Salary Grade 10
Duties, Functions & Responsibilities:
Under general supervision, receives, keeps and maintains records of incoming and outgoing communications of the office;
Prepares official communications of the office;
Takes charge of the supplies and equipment and prepares requests needed for the operation;
Prepares and submits periodic reports on income and expenditures of the office.
Administrative Officer III (Records Officer II), Salary Grade 14
Duties, Functions & Responsibilities:
Under general supervision, plans, directs and supervises the work of personnel engaged in records keeping work;
Assumes full responsibility for the custody and safekeeping of the records and documents in the office and authorize their issuance;
Assigns, issues verbal or written instructions and reviews accomplished work for accuracy and conformity with standing policies and procedures;
Prepares annual reports, establishes and maintains a continuing program for the management, preservation, disposition of records;
Does other related work, as required.
Licensing Officer III, Salary Grade 18
Duties, Functions & Responsibilities:
Under general supervision, conducts inspection and examination of business licenses and business establishments in the city;
Drafts and prepares communications relating to business establishments. Such as recommendation for closure of business establishments or cancellation of business permits;
Assesses application for business permit by periodic inspection of business establishments to determine the proper changes of various license fees due from the business;
Performing other duties that may be delegated by immediate superior.
Administrative Assistant I (Bookbinder III), Salary Grade 7
Duties, Functions & Responsibilities:
Under general supervision, bookbinds, maintains books, magazines, newspapers and other important documents in the office;
May perform other related duties that may be delegated by the immediate superior from time to time.
Office/Division: Office of the City Administrator
Administrative Assistant III (Computer Operator II) Salary Grade 9
Duties, Functions & Responsibilities:
Under general supervision, feeds into the computer such data covering legislative actions (ordinances and resolutions) including out-going communications and reports;
Does other related work, as required.
Administrative Assistant VI (Computer Operator III) Salary Grade 12
Duties, Functions & Responsibilities:
Under general supervision, feeds into the computer such data covering legislative actions (ordinances and resolutions) including out-going communications and reports;
Does other related works, as required.
Office/Division: Office of the City Budget
Administrative Assistant VI (Computer Operator III) Salary Grade 12
Duties, Functions & Responsibilities:
Under general supervision, feeds into the computer such data covering legislative actions (ordinances and resolutions) including out-going communications and reports;
Does other related works, as required.
Office/Division: Office of the City Planning & Development Coordinator
Administrative Assistant III (Computer Operator II), Salary Grade 9
Duties, Functions & Responsibilities:
Under general supervision, bookbinds, maintains books, magazines, newspapers and other important documents in the office;
May perform other related duties that may be delegated by the immediate superior from time to time.
Administrative Assistant VI (Computer Operator III) Salary Grade 12
Duties, Functions & Responsibilities:
Under general supervision, feeds into the computer such data covering legislative actions (ordinances and resolutions) including out-going communications and reports;
Does other related works, as required.
Office/Division: Office of the City Treasurer
Administrative Assistant VI (Computer Operator III) Salary Grade 12
Duties, Functions & Responsibilities:
Under general supervision, feeds into the computer data and other information for processing such as communications, letters, and other reports;
Responsible for the maintenance of the office computers and equipment in compliance with the office standards;
Maintains data files and other important records;
Does other related works, as required.
Process Server, Salary Grade 5
Duties, Functions & Responsibilities:
Organizes and maintains office files and must be able to quick access these files to add notes;
Performs clerical duties and such as making copies and faxing of office documents;
Answer phone calls.
Administrative Assistant I (Bookbinder III), Salary Grade 7
Duties, Functions & Responsibilities:
Under general supervisions stitches loose and worn our records and office documents with pen, or needle and thread;
Arranges documents and office records chronologically;
Binds torn pages of books, records and other important documents in the office for readable condition;
Assists in typing true copies sequence when stitching.
SECTION 3. QUALIFICATION REQUIREMENTS. - Appointees to the position shall possess and satisfactorily comply with the minimum qualifications on education, eligibility, training and work experience as may be stipulated for the position in the Qualification Standards or shall be determined with reference to the existing Position Classification and Pay Plan of the Civil Service Commission.
SECTION 4. FUNDING ALLOCATION. - a) Pursuant to Executive Order No. 42, series of 2021, dated 12 July 2021, issued by the Honorable City Mayor, the total amount of One Million Four Hundred Sixty-Eight Thousand Two Hundred Seventy (P1,468,270.00) Pesos out of the vacant but funded positions under the Plantilla of Personnel in the Office of the City Planning and Development Coordinator, City Budget Office, Office of the City Administrator and Office of the City Treasurer is hereby transferred to fund the salaries and other mandatory benefits of the various positions created under Section 1 of this Ordinance covering the period August 01, 2021 to December 31, 2021, as herein detailed:
Office of the City Mayor:
Administrative Officer I (Records Officer I), SG 10 P 96,040.00
Administrative Officer II (Records Officer II), SG 14 139,065.00
Licensing Officer III, Salary Grade 18 200,255.00
Administrative Assistant I (Bookbinder III), SG 7 78,175.00
Administrative Assistant I (Bookbinder III), SG 7 78,175.00
Administrative Assistant I (Bookbinder III), SG 7 78,175.00
Sub-Total P 669,885.00
Office of the City Administrator:
Administrative Assistant IV (Bookbinder IV), SG 10 P 96,040.00
Administrative Assistant VI (Computer Operator III), SG 12 116,350.00
Sub-Total P 212,390.00
City Budget Office:
Administrative Assistant VI (Computer Operator III), SG 12 P 116,350.00
Sub-Total P 116,350.00
Office of the City Planning and Development Coordinator:
Administrative Assistant III (Computer Operator II), SG 9 P 89,225.00
Administrative Assistant VI (Computer Operator III), SG 12 116,350.00
Sub-Total P 205,575.00
Office of the City Treasurer:
Administrative Assistant VI (Computer Operator III), SG 12 P 116,350.00
Process Server, SG 5 69,545.00
Administrative Assistant I (Bookbinder III), SG 7 78,175.00
Sub-Total P 264,070.00
Total P 1,468,270.00
b) Thereafter, the salaries and other mandatory benefits of the created various positions shall be incorporated in the annual budget of the City Government of Pagadian under the aforesaid offices for the ensuing year.
SECTION 5. Effectivity. This Ordinance shall take effect immediately upon its approval.
ENACTED AND APPROVED by the Sangguniang Panlungsod (13th City Council) during its 91st Regular Session on July 21, 2021 at the SP Session Hall, 4th Floor City Commercial Center (C3), Santiago District, Pagadian City.