ORDINANCE NO: 2018-415 (Sponsored by the Committee on Finance and Appropriations) "AN ORDINANCE CREATING PERSONNEL POSITIONS IN THE OFFICE OF THE SECRETARY TO THE SANGGUNIANG PANLUNGSOD; SETTING THE QUALIFICATION REQUIREMENTS; DEFINING THE FUNCTIONS, DUTIES AND RESPONSIBILITIES ATTACHED THERETO, PROVIDING FUNDS THEREOF" WHEREAS, the bulk of work and responsibilities being handled by the Office of the Secretary to the Sangguniang Panlungsod have relatively increased over the years since the reorganization of the City Government was undertaken in 1992 by virtue City Ordinance No. 82; WHEREAS, for this reason and for the best interest of the service, there is that need to review the operation of the Office of the Secretary to the Sanggunian to meet current exigency; WHEREAS, after an in-depth evaluation of the current personnel setup of the department and the deletion/abolition of several unfunded positions within the office's plantilla in the Calendar Year 2018 Budget pursuant to Local Budget Circular No. 75 dated 01 June 2017, as certified by the Human Resource Management Division, Office of the City Administrator, this body deems it necessary to consider creating personnel position-the attendant education, experience and eligibility requirements of which shall conform to the Index of Occupational Services as well as the Qualification Standards Manual-commensurate to the status and classification of Pagadian City; NOW, THEREFORE, be it ordained as it is hereby ordained, by the Sangguniang Panlungsod in session assembled, that: Section 1. Creation. - There is hereby created the following positions in the Office of the Secretary to the Sangguniang Panlungsod, to wit: Administrative Staff: a) Board Secretary II, Salary Grade 17 b) Administrative Assistant III (Computer Operator II), Salary Grade 9 c) Administrative Assistant IV (Bookbinder IV), Salary Grade 10 Section 2. Functions, Duties and Responsibilities. - The above-specified positions shall perform the following functions, duties & responsibilities: Administrative Staff: a) Board Secretary II, Salary Grade 17 1) Prepares the Proposed Office Budget, Annual Accomplishment Report, Annual Procurement Plans, Project Profiles, and Work and Financial Plans of the Office; 2) Supervises and monitors office personnel on administrative matters such as: taking charge of timekeeping; the preparation of applications of leave, official travel documents & liquidation, purchase requests, etc.; and the maintenance of cleanliness of the office, etc. 3) Drafts and prepares correspondence. b) Administrative Assistant III (Computer Operator II), Salary Grade 9 1) Under general supervision, feeds into the computer data and information for processing, such as: letters and other communications, reports, travel itineraries and liquidation; purchase requests. 2) Maintains data files on appropriate records storage devices; 3) Does other related work as required. c) Administrative Assistant IV (Bookbinder IV), Salary Grade 10 1) Classifies documents for Bookbinding 2) Checks accuracy and completeness of the Official Records to be bound 3) Records in the general control book the reference# of the bound documents 4) Assigns and marks the control number of every documents for easy reference 5) Conducts actual bookbinding 6) Submits product to Records Control Officer for safekeeping 7) Does other duties as directed Section 3. Qualification Requirements. - Qualification to the above-created positions shall be in accordance with requirements set forth under Civil Services laws and rules. Section 4. Appointments. - Appointments to the positions herein created shall be issued by the City Vice-Mayor in accordance with the provision of Republic Act No. 7160, otherwise known as "The Local Government Code of 1991". Section 5. Funding. - a) The amount of Three Hundred Eighty Seven Thousand Three Hundred Eighteen (P387,318.00) Pesos is hereby reverted from the savings in the Personal Services appropriations from the following vacant and funded positions as attested to by the Human Resource Management Division, Office of the City Administrator, and certified to be available by the City Budget Office, to wit: Office of the Secretary to the Sanggunian Item No. 3 Administrative Officer V, SG-12 P 113,160.00 Item No. 7 Board Secretary I, SG-14 87,498.00 City Health Office Item No. 26 Dental Aide I, SG-4 P 103,294.00 Item No. 3 Laboratory Aide I, SG-2 83,366.00 Total P 387,318.00 b) The above-referred total amount shall fund the positions created in Section 1 of this Ordinance for the period from July 1 to December 31, 2018, as follows: Board Secretary II, Salary Grade 18 P 186,660.00 Administrative Assistant III, Salary Grade 9 96,822.00 Administrative Assistant IV, Salary Grade 10 103,836.00 Total P 387,318.00 Section 6. Effectivity. - This Ordinance shall take effect immediately upon its approval. ENACTED AND APPROVED by the Sangguniang Panlungsod (12th City Council) during its 101st Regular Session on 13 September 2018 at the SP Session Hall, Legislative Building, V. Sagun Street, San Francisco District, Pagadian City.