ORDINANCE NO: 2017-394 Co-Sponsors: Committee on Laws, Rules, & Policy Formulation; and Committee on Finance and Appropriation "AN ORDINANCE CREATING VARIOUS PERSONNEL POSITIONS UNDER THE CASH DIVISION, THE LAND TAX DIVISION, THE BUSINESS TAX DIVISION, AND THE ADMINISTRATIVE DIVISION, ALL IN THE OFFICE OF THE CITY TREASURER; DEFINING THE DUTIES, FUNCTIONS AND RESPONSIBILITIES OF THESE POSITIONS; AND APPROPRIATING FUNDS THEREFOR" Be it ordained by the Sangguniang Panlungsod (12th City Council) of Pagadian City in session assembled that; Section 1. Positions Created; Duties, Function and Responsibilities. - The following personnel positions are hereby created to the current Personnel Schedule of the hereunder enumerated departments/offices of the City Government of Pagadian which shall invested with functions, duties and responsibilities as enumerated and detailed thereinafter, to wit: a) CASH DIVISION: 1) Administrative Assistant VI (Computer Operator III), Salary Grade 12 Duties, Function and Responsibilities: Supervise the computerization system in the Cash Division Checks and monitors the output performance of the encoders daily Generates and certified accuracy of the consolidated periodical financial reports per classification as to: By Accounts / By Collectors / By Barangay / By Funds / By Bank Depository Maintains internal control measures of the stored data in the software and the safe custody of the hardware Assists/conducts actual encoding as necessary Does other duties as directed b) LAND TAX DIVISION 1) Administrative Assistant VI (Computer Operator III), Salary Grade 12 Duties, Function and Responsibilities: Supervises the computerization system in the Land Tax Division Checks and monitor the output performance of the encoders daily Generates and certified accuracy of the consolidated periodical financial reports per classification as to: By Accounts / By Collectors / By Barangay / By Taxpayer's Name / By Kind / By Usage Maintains internal control measures of the stored data in the software and the safe custody of the hardware Assists/conducts actual encoding as necessary Does other duties as directed c) BUSINESS TAX DIVISION 1) Administrative Assistant VI (Computer Operator III), Salary Grade 12 Duties, Function and Responsibilities: Supervises the computerization system in the Business Taxes, Fees, and Collection Division Checks and monitor the output performance of the encoders daily Generates and certified accuracy of the consolidated periodical financial reports per classification as to: By Accounts / By Collectors / By Barangay / By Taxpayer's Name / By Kind of Business / By Funds etc. Maintains internal control measures of the stored data in the software and the safe custody of the hardware Assists/conducts actual encoding as necessary Does other duties as directed d) ADMINISTRATIVE DIVISION 1) Administrative Assistant IV (Bookbinder IV), Salary Grade 10 Duties, Function and Responsibilities: Classifies documents for Bookbinding Checks accuracy and completeness of the Official Records to be bound Records in the general control book the reference# of the bound documents Assigns and marks the control number of every documents for easy reference Conducts actual bookbinding Submits product to Records Control Officer for safekeeping Does other duties as directed Section 2. Requirements on Education, Eligibility and Work Experience. - As basis in the appointment of personnel, the basic requirements for Education, Eligibility and Work Experience for each of the above-created positions shall be determined with reference to the existing Position Classification and Pay Plan of the Civil Service Commission. ADMINISTRATIVE ASSISTANT IV (Bookbinder IV), Salary Grade 10 1) Qualification: Education : Elementary Graduate Experience : 2 years relevant experience Training : 8 hours relevant training Eligibility : None required 2) Functions: - Maintain books and other important documents and is responsible in sewing turn pages - Indexing magazines and periodical - In-Charge of the procurement of books, office supplies and materials - Does other related works as required. ADMINISTRATIVE ASSISTANT V (Computer Operator III), Salary Grade 12 1) Qualification: Education : completion of two years studies in college or high school graduate with relevant vocational trade course. Experience : Two (2) years in relevant experience Training : Eight (8) hours relevant trainings Eligibility : First Level Eligibility 2) Functions: - Feeds into the computer data and information such as reports, letters communications, etc. - Maintain data files and other records - Does other related work as required. Section 3. Funding Allocation. - a) The total amount of Two Hundred Eighty Two Thousand Five Hundred Thirty-Five (P282,535.00) Pesos from the personnel services allocation for the position of City Treasurer under the Plantilla of Personnel of the City Government of Pagadian as declared as appropriation savings pursuant to Resolution No. 2017-0632 is hereby reverted to the General Fund. b) The amount above-specified is hereby appropriated to fund the salaries and other mandatory benefits of the position created under Section 1 of this ordinance as follows: 1) Cash Division: i) Administrative Assistant VI, Salary Grade 12 P 74,906.00 (Computer Operator III) 2) Land Tax Division: i) Administrative Assistant VI, Salary Grade 12 74,906.00 (Computer Operator III) 3) Business Tax Division: i) Administrative Assistant VI, Salary Grade 12 74,906.00 (Computer Operator III) 4) Administrative Division: i) Administrative Assistant IV, Salary Grade 10 57,817.00 (Bookbinder IV) Section 4. - This Ordinance shall take effect upon its approval. ENACTED AND APPROVED by the 12th City Council of Pagadian City during its 64th Regular Session held on 05 December 2017 at the Sangguniang Panlungsod Session Hall, Pagadian City.