ORDINANCE NO: 2010-308 "AN ORDINANCE REVISING CITY ORDINANCE NO. 2010-308 OTHERWISE KNOWN AS "AN ORDINANCE ESTABLISHING THE RULES OF PROCEDURE OF THE SANGGUNIANG PANLUNGSOD OF THE CITY OF PAGADIAN" Be it ordained by the Sangguniang Panlungsod of Pagadian City in session assembled, that: INTRODUCTION Section 5 of RA 7160 otherwise known as the Local Government Code of 1991 and Article 103 of Rule XVII of its Implementing Rules and Regulations (IRR), provide among others, that the Sangguniang Panlungsod shall adopt or update its existing rules of procedure. RULES OF PROCEDURE In order to guide its proceedings and deliberations during sessions with order, dignity and decorum, and to effectively discharge its legislative functions, the Sangguniang Panlungsod hereby updates and adopts its internal rules of procedure, as provided hereunder from Rule I to Rule XXII as follows: RULE I-ORGANIZATION SECTION 1. - COMPOSITION. The Sangguniang Panlungsod of the City of Pagadian shall be composed of the City Vice Mayor as Presiding Officer; the ten (10) regular Sangguniang Panlungsod Members; with the President of the City Chapter of the Liga ng mga Barangay, and the President of the Panlungsod na Pederasyon ng mga Sangguniang Kabataan, as Ex-officio members. SECTION 2. - THE PRESIDING OFFICER. The Vice Mayor shall be the Presiding Officer of the Sangguniang Panlungsod and, as such, shall have the following powers and duties: To preside over the sessions of the Sangguniang Panlungsod; To preserve order and decorum during the sessions and to exact from all present due respect and proper deportment, prevent disturbance and disorder, and to order the Session Hall cleared of any or all persons behaving improperly; To decide on all questions of order, subject to appeal by any Member of the Body; To sign all ordinances, resolutions, orders, proceedings, and warrants issued by order of the Sangguniang Panlungsod; To declare the session adjourned to some other time or place in case of serious disorder or great emergency; Compel the immediate attendance of any member who is absent without justifiable cause by issuing to the Chief of Police of the City an order for his/her arrest and production for his/her attendance at the session under such penalties as prescribed in Rule XVII of this Ordinance. To perform such other powers and duties as maybe prescribed by law or by resolution or ordinance of the Sangguniang Panlungsod. The Presiding Officer shall assist in expediting the business of the Sangguniang Panlungsod and shall, for this purpose, be permitted to make brief informative remarks in any manner that will not tend to influence the decision of the Body without expressing himself for or against any question. As Presiding Officer, the Vice-mayor shall vote only to break a tie. The Presiding Officer may author ordinances and/or resolutions. Provided, however, that he relinquishes the Chair during the deliberation on the matter. SECTION 3. - CHAIRPERSON PROTEMPORE. In the absence of the Vice-Mayor, or when the Vice Mayor is acting as Mayor, the Chairperson Protempore shall be the temporary Presiding Officer of the Sanggunian. He shall possess all the powers and performs all the duties of the Presiding Officer. The Chairperson Pro-Tempore shall perform such other duties as may be assigned to him from time to time by the Sanggunian. Election for the position of Chairperson Pro-Tempore shall be held immediately upon approval of these rules and thereafter on the first session of January of each year. Before any election is held, nomination shall be in order. Every member shall have the right to nominate any co-member for the position. The Chairperson Pro-Tempore shall hold office for one year unless sooner removed by a majority vote of all the members of the Sanggunian. The Chairperson Pro-Tempore shall be elected by secret balloting. SECTION 4. - TEMPORARY PRESIDING OFFICER. In the event of the inability of both the regular Presiding Officer and the Chairperson Pro-Tempore to preside any session, the members present and constituting a quorum shall elect from among themselves a temporary presiding officer. The temporary presiding officer shall certify within ten (10) days from the passage of ordinances enacted and resolutions adopted by the Sanggunian in the session over which s/he temporarily presided. SECTION 5. - THE FLOOR LEADER AND ASSISTANT FLOOR LEADER. The body shall likewise elect a Floor Leader and an Assistant Floor Leader from among the members of the Sanggunian for the smooth, orderly and efficient deliberations. The Election shall be by secret balloting. SECTION 6. - THE FLOOR LEADER shall have the following duties: He/She shall receive and prepare a list of all proposed matters, including committee reports to be submitted to the Members for deliberation, and to include all such matters in the agenda, as a matter of course; Provided that all matters shall have been submitted and received by the Office of the Secretary to the Sanguine Panlungsod not later than 2pm on the last working day prior to the SP regular session for the week. He/She shall register and schedule request of members for privilege speeches; He/She shall present the items in the agenda to the Body for deliberation; SECTION 7. - THE ASSISTANT FLOOR LEADER shall act in place and assume the duties of the Floor Leader in the absence of the former or when the Floor Leader shall voluntarily relinquish his post in order to propose a resolution or ordinance. SECTION 8. - SECRETARY TO THE SANGGUNIAN. There shall be a Secretary to the Sangguniang Panlungsod, duly appointed in accordance with law, who shall keep his office in the building where the Sangguniang Panlungsod meets or at some other convenient place as the Sangguniang Panlungsod may direct. The duties of such secretary, in addition to those prescribed by law, shall be as follows: To brief/orient all the Council SP Members prior to the maiden session of the Incoming Council, i.e., with reference to SP office procedures and processes in coordination with concerned Executive Departments relative to documentary requirements for projects/programs and other fund releases; To prepare the agenda for the SP session; To call the roll of Members, read the calendar of business and the minutes of the preceding session, and personally or through a reader designated by the Presiding Officer, to read proposed ordinances and resolutions, messages, communications, memorials, petitions, and other documents which he should report to the body or the readings of which, is required by the Sangguniang Panlungsod or ordered by the Presiding Officer; To record and number all ordinances and resolutions passed by the Sangguniang Panlungsod with the dates of their passage; To transmit to the SP Steering Committee all "approved" resolutions and ordinances for correction prior to transmittal to concerned agencies and the minutes of every Sangguniang Panlungsod Session for proper review prior to reproduction and subsequent presentation to the body. To transmit to the proper committees all matters referred to them by the Sangguniang Panlungsod or the Presiding Officer; To notify the committee members of their appointments and creation of their respective committees; To send out appropriate notices of all special sessions and public hearings either by the Sangguniang Panlungsod or any of the Standing Committees; To attend the sessions of the Sangguniang Panlungsod and to keep a record of its proceedings; To furnish each member of the Sangguniang Panlungsod with a copy of every approved ordinance, resolution and other official acts of the Sangguniang Panlungsod which they are entitled to receive; To keep in proper file all records and documents of the Sangguniang Panlungsod for which provisions are not otherwise made; To perform such other duties as the Sangguniang Panlungsod or its Presiding Officer may direct. SECTION 9. - SERGEANT-AT-ARMS. There shall be a Sergeant-at-Arms who shall be designated by the Presiding Officer from among the personnel in the Office of the Secretary to the Sangguniang Panlungsod whose functions and duties are as follows: To attend the sessions of the Sangguniang Panlungsod and the public hearings when held in the Office of the Members of the Sangguniang Panlungsod. To maintain order under the direction of the Presiding Officer of the Sangguniang Panlungsod or its committees, and, in the discharge of such duty, exercise supervision and control over all security officers of the Sangguniang Panlungsod and members of the sanggunian, as well as law enforcement agents assisting the Sangguniang Panlungsod. To execute all orders of the Sangguniang Panlungsod and its committees and serve all processes issued under their authority. To remind all Sanggunian Members to turn their respective mobile phones and handheld radios to "silent mode" while in session and check that similar equipments of each and every person in the gallery are likewise placed in the same state while in the session hall. To ensure that unauthorized persons are not permitted or allowed to enter or stay in the space reserved for the exclusive use of the members of the Sangguniang Panlungsod and of its officers and employees on duty during any session or public hearing when held in the Office of the Members of the Sangguniang Panlungsod. To be responsible for the behavior of employees under his immediate supervision and the faithful performance of their duties and functions. He may impose upon them corrective or disciplinary measures for just cause, including a recommendation to the Presiding Officer, through the Secretary, for his/her dismissal. To strictly enforce all regulations relating to privileges and the admission to the session hall or its corridors. To be the custodian of the "mace". To recommend to the Presiding Officer, through the Secretary, approval of the uniform to be worn by the personnel assigned to serve under him in the session hall. Clear the 2nd floor SP corridor from persons without business throughout the duration of the session. To see to it that all firearms are duly deposited with the Sergeant- at- Arms, otherwise, entry of the same must not be allowed. To perform such other functions as may be directed by the Presiding Officer of the Sangguniang Panlungsod. SECTION 10. - THE ACTING SECRETARY AND ACTING SERGEANT-AT-ARMS. In the temporary absence or incapacity of the Secretary, the Deputy Secretary for Legislation shall act as such with all the powers and duties inherent in said office, and in the case of the Sergeant-at-Arms, the person designated by the Presiding Officer to take his place shall temporarily serve as such officer. SECTION 11. - THE MACE. The Mace is the symbol of authority of the Sangguniang Panlungsod, which shall be displayed at the Presiding Officer's platform when the Sangguniang Panlungsod is in session. The Mace shall serve as the warrant for the Sergeant-at-Arms in enforcing order in the Sangguniang Panlungsod. SECTION 12. - LIAISON OFFICER to the CITY MAYOR'S OFFICE. To extract informations from the City Mayor's Office relative to the Local Chief Executive's action on legislative measures adopted by the Sangguniang Panlungsod and provide feedback thereof. SECTION 13. - COMMITTEES. The Sangguniang Panlungsod shall create as many regular or standing committees, as its particular needs may require. For the effective operation of the Sangguniang Panlungsod in its legislative functions, the following committees are hereby created with the duties and general jurisdiction specified hereunder, to wit: 1. Agriculture, Fishery and Agrarian Reform. - It shall study, investigate and report on all matters and measures relating to agriculture and fishery resources, farmers and fishermen cooperatives & organizations, and the overall improvement of the plight of farmers and fishermen in Pagadian City, and all matters pertaining to agrarian reform. 2. Barangay Affairs. - It shall study, investigate and report on all matters and measures relating to the maintenance and operation of the barangay governments and their activities, especially on planning and development of barangays. 3. Commerce, Trade & Industry, Economic Enterprise and Cooperatives. - It shall study, investigate and report on all matters and measures concerning commerce, trade and industry, business establishments and their practices, i.e., to include quality control, control and stabilization of the prices of commodities; consumer protection; handicraft and cottage industries; marketing of commodities and all other activities related to domestic and foreign trade and private corporations, and such measures relating to the establishment, maintenance and operation of all income generating entities of the City Government such as the public markets, fish port, abattoirs, bus terminals and other similar entities; and including all matters relating to the implementation of the Consumer's Act and the Cooperative Code of the Philippines; urban and rural-based cooperatives, including but not limited to farm credit and farm security, cooperative movement and banking, marketing and consumers' organizations. 4. Ecology, Health and Social Services. - It shall study, investigate and report on all matters relating to: (a) the preservation/conservation and protection of all ecosystem, to include renewal of resources in damaged ecosystems; wise and optimum utilization of all natural resources; ecological waste management and aesthetics, specifically beautification/landscaping of the city; to include carbon banking and carbon credit trading if found beneficial; (b) public health in general, medical, hospital and quarantine services; measures relating to demography, sanitation, prevention and cure of diseases, including but not limited to the maintenance, operation or expansion of the City Health Department, City Hospital and all Health Centers throughout the City; and (c) all matters and measures having to do with Social Welfare Administration and/or those pertaining to public social service to include disaster management plan/control and relief works. 5. Education, Science, Technology and Accreditation of NGOs and POs.- It shall study, investigate and report on all matters and measures relating to: (a) education, schools and colleges; TESDA training programs; scholarship grants, subsidies and incentives to deserving students; indigenous learning systems and adult education; (b) the inclusion of scientific and technological research, development and advancement of science and technology; and (c) the integrity, validity, soundness, capability and stability of the organization and its capacity to help/assist in the sustainability of government development programs. 6. Finance and Appropriations. - It shall study, investigate and report on all matters and measures relating to funds for the expenditure of the City Government and for the payment of public indebtedness, claims against the city government, appropriations of funds, adjustments of funds, review of barangay budget, and, in general, all matters relating to public expenditures. 7. Games, Amusements and Sports. - It shall study, investigate and report on all matters and measures relating to games and amusement, such as lottery, horsefight, boxing, basketball and other sports and amusements, as well as matters relating to amateur sports development. 8. Good Government, Ethics and Civil Service. - It shall study, investigate and report on all matters and measures relating to the efficient, honest and competent discharge of duties of all government employees in the city, to include but not limited to cases involving graft and corruption, irregular or anomalous transactions, other violations or infractions of lawful regulations committed by any official or employee of the City Government, barangay officials of Pagadian City; all matters concerning conduct, responsibilities, rights, privileges, safety, dignity, integrity and reputation of the Sangguniang Panlungsod and its members; and all matters relating to Civil Service and the status of officers and employees of the City Government including their appointment, discipline, responsibilities, privileges, benefits and incentives, all human resource development programs pertaining to the City Government and all other matters relating to the bureaucracy to include moral recovery programs. 9. Human Rights and Urban/Rural Poor. - It shall study and investigate all matters and measures relating to the implementation of the provisions of the Constitution on human rights and social justice, to include but not limited to harnessing national programs on urban and rural poor development and welfare, as well as, initiate establishment of data base re: urban/rural poor status/progression. 10. Infrastructure, Public Bidding and Community Development. - It shall study, investigate and report on all matters and measures concerning planning, construction, maintenance, improvement and repair of public buildings, roads/streets/alleys, bridges, canals/sewage and sewerage systems, ports, airport, harbors, parks, flood control and protection; irrigation and water systems, post harvest facilities, market/trading centers, public bidding and other activities of similar importance which will lead to community development. 11. Labor and Industrial Relations. - It shall study, investigate and report on all matters and measures involving the rights and duties of workingmen/laborers in their relations among themselves, their employers and with the public, and/or measures intended to uplift or maintain the dignity of labor; labor employment and human resource development; promotion of employee-employer cooperation; labor education; organization of the labor market including recruitment, training and placement of workers and export of human resources; and promotion and development of employment-intensive technology. 12. Laws, Rules and Policy Formulation. - It shall facilitate the preparation of the rules of the body, study, device, and report better methods for the smooth conduct of the body's proceedings. Furthermore, the committee shall study, investigate and report on the legal aspect of all matters and measures, including proposed motions, resolutions, ordinances, or the revision or amendment of any existing ordinance and all legislations, recommended for enactment. 13. Markets and Slaughterhouse/Dressing Plants. - It shall study, investigate and report on all matters and measures relating to the operation, regulation and the maintenance of markets, slaughterhouses/dressing plants, both private and public, other market projects and allied matters, including the slaughtering and marketing of animals for public consumption. 14. Oversight Committee. It shall monitor/report on the Executive implementation of all adopted legislative measures whether ordinance or resolution, to include enforcement on the terms and conditions, as maybe stipulated in memoranda or contracts. 15. Planning and Landed Estates. - It shall study, investigate and monitor/report on all matters and measures pertaining to City Development Planning, Land use, zoning, subdivision and layout of roads, streets, alleys, canals, electric/telephone and cable lines for promotion of human and community development. 16. Police, Fire and Public Safety. - It shall study, investigate and monitor/report on all matters and measures dealing on police matters, including but not limited to measures concerning the prevention of destruction or injury to limb, life and property, and all other matters relating to the peace and order of the City and propose ordinances or resolutions concerning peace and order, fire and its prevention, and all matters pertaining to Barangay Brigades. 17. Public Utilities, Transportation, Communications and Franchising. - It shall study, investigate and monitor/report on matters relating to the establishment, operation and maintenance of gas fuel and gas stations, electric power and utilities, ice plants and cold storage, and water utilities; transportation, whether land, sea, river or air including railroads, inter-island navigation and lighthouses, communications to include but not limited to the telephone, mass communication and broadcast services, advertising, development and promotion of information technology; motion picture and television and the grant or amendment of legislative franchises. 18. Steering Committee. - It shall review the minutes of previous SP sessions submitted committee reports, newly adopted resolutions or ordinances as to their soundness/necessity before such measures are forwarded to the Secretary for presentation during the SP session, in coordination with the functions of the Floor Leader/Assistant Floor Leader, follow up all referrals and oversee enforcement on SP policies/rules relative to agreements, discipline and management of human resources and properties within the jurisdiction of the SP. 19. Tourism, Sisterhood Program, Arts and Culture. - It shall study, investigate and report on all matters and measures involving the enhancement, promotion and development of tourism and sisterhood programs, the preservation, enrichment and evolution of Filipino arts and culture, and to include the establishment and maintenance of museum, shrine, monuments, historical sites and edifices, other tourism destination in the city, as well as matters which relate to the Muslim/Subanen and other cultural community affairs; 20. Ways and Means. - It shall study, investigate and report on all matters and measures relating to revenues generally, taxes and fees; tariffs; loans and other sources and forms of revenue. It may likewise initiate the studies and researches on any resource generation plan/activities which shall redound to the welfare of the people of the City of Pagadian; 21. Women and Family Welfare. - It shall study, investigate and report on all matters and measures relating to women's rights and family relations, gender and development, benefits, privileges and responsibilities, child care and promotion/actualization of child-friendly movements/programs. 22. Youth Welfare, Juvenile Delinquency and Drug Abuse Prevention. - It shall study, investigate and report on all matters and measures affecting youth welfare development to include moral, spiritual, intellectual and social well-being of the youth; prevention of juvenile delinquency; and measures designed to curb vandalism, vagrancy and drug addiction. SECTION 14. - COMMITTEE COMPOSITION. A committee shall be composed of a Chairperson-who shall all be elected by the majority vote of the body; a Vice Chairperson and at least one (1) member who shall be handpicked by the Chairperson. The Presiding Officer, Chairman Protempore and Floor Leader/Asst. Floor Leader shall be ex-officio members of the standing committees, and shall have the right to attend committee meetings and participate in the discussions thereof but without the right to vote. SECTION 15. - SPECIAL COMMITTEES. The Sangguniang Panlungsod may likewise create special committees it may deem necessary in the exigency of its affairs. SECTION 16. - DUTIES OF COMMITTEES. Permanent and Special Committees may hold meetings and/or public hearings to deliberate and report on matters referred to them or initiated by them whenever necessary. For the prompt disposal of the committee's work, the presence of the members is preferred but the chair is given authority to proceed with the hearing/consultation despite the absence of members. The absence of a member will not excuse him/her from knowing the facts, as well as the committee action/decision. The members, therefore, will have to sign the report to expedite reporting back to the body. The signature of at least the majority of its members is needed for the report to be accepted by the Steering Committee and Floor Leader. However, the final report to be put on file at the Secretary's office shall be signed by all the committee members. The Committee may, however, act without conducting a formal meeting on any matter referred to it which does not necessitate the ascertainment of facts or of law. Provided that the committee report shall bear the signature of the majority of the members thereof. The Committee Report must be submitted one day prior to the SP session, where the committee desires to present the same to the body. In aid of legislation, the Committees may likewise invite private persons to attend committee meetings to shed light on the issue at hand. The Committee may invite any official or personnel of the City Government or those of the National Government based in the Regional Offices to appear before it in any of the committee meetings to shed light on matters pertinent to his/her office which may be necessary in aid of legislation. The said official and personnel should be informed of the subject matter before his/her appearance. The different standing committees shall report back to the Sanggunian all matters referred to them for comment and recommendation within a period of sixty (60) days. In case of failure of a committee concerned to render such report, a majority of all members of the Sanggunian, may, by written or oral petition, discharge the committee, after which, the matter concerned shall be resubmitted to the whole body for disposition. In case a majority of the members of the particular committee to which it was previously referred to, dissented and/or objected to the matter, said matter shall be considered as being laid on the table; Provided, however, that by a written petition of the majority of all the members of the Sanggunian, the matter which was laid on the table, shall be resubmitted to the Sanggunian for final disposition. When a measure is referred to two or more committees, the corresponding committees may conduct separate hearings but submit a joint committee report. f) The committees must at all times defend the interest of the City Government especially in terms of expenditures and conservation of resources. RULE II - PERSONAL STAFF SECTION 1. COMPOSITION OF THE VICE MAYOR'S OFFICE STAFF. (a) The Vice Mayor shall be entitled to a personal staff of ten (10) composed of the following: 1) One (1) Administrative Officer II G-15/1 2) One (1) Local Legislative Staff Officer II G-13/1 3) One (1) Local Legislative Staff Officer I G-11/1 4) One (1) Local Legislative Staff Assistant II G-8/1 5) One (1) Clerk I G-3/1 6) One (1) Security Agent I G-8/1 7) One (1) Driver II G-4/1 8) One (1) Utility Worker II G-3/1 9) Two (2) Utility Worker I G-1/1 b) The members of the Sangguniang Panlungsod shall be entitled to a personal staff of six (6) composed of the following: One (1) Local Legislative Staff Officer II G-13/1 One (1) Local Legislative Staff Officer I G-11/1 One (1) Local Legislative Staff Assistant II G-8/1 One (1) Driver II G-4/1 One (1) Clerk I G-3/1 One (1) Utility Worker I G-1/1 SECTION 2. TENURE OF OFFICE OF PERSONAL STAFF. The tenure of office of the foregoing personal staff of the Vice Mayor and the members of the Sangguniang Panlungsod shall be co-terminus with that of the Vice Mayor or Member of the Sanggunian as the case may be. They shall receive such compensation and the benefits due to other regular local government employees in accordance with applicable laws. RULE III - S E S S I O N SECTION 3. SESSION, DEFINED. A session is a meeting of the members of the Sangguniang Panlungsod in its designated session hall or in a designated place on a certain date and time which is duly agreed upon by the members prior to its schedule. Unless impractical, the session of the Sanggunian Panlungsod shall be open to the public. No non-members shall be permitted to address it nor discuss with any member thereof during said session. However, this provision may be suspended to enable the body to hear any guest or to question the latter for enlightenment of the body on any matter of public interest. No session shall be suspended or adjourned except when so directed by the Sangguniang Panlungsod. But the Presiding Officer, may, in his discretion, declare a recess in short intervals or suspend or adjourn the session in case of emergency or when the session becomes unruly or uncontrollable. SECTION 4. REGULAR SESSION. - The Sangguniang Panlungsod shall meet in a regular session at 9:00 o'clock in the morning of Tuesday of each week. Unless otherwise fixed, the regular session shall be held at the Legislative Building located at the Sports Oval, San Francisco District, Pagadian City. A regular session can be postponed or rescheduled upon formal request of any member of the Sanggunian and with the recorded approval or concurrence of two-thirds (2/3) of the total membership of the body. In case the regular session day falls on a public holiday, the next working day shall be the regular session day, unless the latter is also a public holiday, in which case, the regular session shall be held on the next working following day, by agreement of the members. SECTION 5. SPECIAL SESSION. - When public interest so demands, special sessions may be called by the City Mayor or the Vice Mayor or a majority of the members of the Sangguniang Panlungsod. Written notice to Sangguniang Panlungsod Members stating the date, the time and purpose of the session shall be served personally or left with a member of his household at his usual place of residence or at the office of the Sanggunian Member at least twenty-four (24) hours before the special session is held. Unless otherwise agreed upon by two-third votes of the Members present there being a quorum, no other matter may be considered at a special session except those stated in the notice. SECTION 6. ATTIRE. - All members shall wear formal attire: Coat and Tie for gentlemen and Formal Gown for ladies during the 1st Tuesday session of each month; long-sleeved Barong Tagalog for gentlemen and Filipiniana Gown for ladies during the succeeding regular sessions; and Polo Barong (short-sleeved), for gentlemen, and business attire for ladies, during special sessions. Members not in proper dress code will be subjected to penalties and shall, therefore, be meted a fine of an amount to be determined by the concerned council members within their term of office. RULE IV - ATTENDANCE DURING SESSIONS SECTION 1. REGISTRY DURING SESSIONS. The Sangguniang Panlungsod Members must register in the logbook during sessions. As may be applicable, markings like "O.B.", "On Leave", or "OIC" shall also be indicated. However, the "OIC" status is not to be charged as absent from the session; for purposes of office protocol, all SP Members who will be out on Official Time "O.T." shall secure a written order from the Local Chief Executive. SECTION 2. SP MEMBER AS OFFICER-IN-CHARGE (OIC). Where the "OIC" can temporarily be free from the Executive's Function, he/she must attend the session; SECTION 3. SP MEMBERS' PRESENCE AT THE SESSION. All members must stay for the entire duration of the sessions. In emergency cases, however, a member or members, may be temporarily excused through verbal permission from the Presiding Officer: Provided, that quorum is not imperiled; and Provided, further where during the proceedings, quorum is questioned or their individual presence is urgently necessary, permittee(s) must return to the Session Hall voluntarily. SECTION 4. ATTENDANCE OF SP MEMBER'S STAFF. All SP Members must designate one (1) office staff to attend during all sessions, who must stay during the entire duration of the session. They shall conscientiously take note of all important matters relative to committee concerns of their respective SP Members and/or SP agreements. RULE V - THE QUORUM SECTION 1. BASIS FOR QUORUM DECLARATION. a) Unless otherwise provided by law, a majority of all the members of the Sangguniang Panlungsod who have been elected and qualified shall constitute a quorum on any session, regular or special, of the body. b) The presence of Eight (8) members, to include the Acting Presiding Officer or the Vice Mayor as a component member, shall constitute a quorum. SECTION 2. LACK OF QUORUM. a) Whenever there is no quorum, the Presiding Officer may declare a recess until such time a quorum is constituted. b) If there is still no quorum despite the enforcement of the immediate preceding subsection and subsection (f) of Section 2 of Rule I, no business shall be transacted, except the referral of all matters calendared for first reading excluding Proposed Resolutions and Proposed Ordinances from Council Members. The Presiding Officer, upon proper motion duly approved by the members present, shall then declare the session adjourned for lack of quorum. RULE VI - ORDER OF BUSINESS SECTION 1. ORDER OF BUSINESS. The order of business in the Sangguniang Panlungsod shall be as follows: a) Call to order b) Invocation c) National Anthem d) Roll Call of the Members e) Reading and approval of the minutes of previous session. f) Reading and referral to corresponding committees of proposed ordinances, resolutions, petitions, memorial, motions, and other communications. g) Committee reports h) Unfinished business i) Business of the day j) Other matters k) Adjournment SECTION 2. AGENDA. - Matters that may be taken up in the sessions of the Sangguniang Panlungsod shall be limited only to those items listed in the agenda, the nature and substance of which must be described, except the following: a) After the reading of the order of business, any Member desiring to deliver a privilege speech, may, after registration with the Floor Leader and with permission of the Chair first had, speak for not more than Fifteen (15) minutes: Provided, however, that if more than one Member registers for this purpose, all speakers shall be limited to a total of twenty (20) minutes; Provided, further, that no Member can register for more than three privilege concerns in each session and provided, finally, that privilege speeches and all its attendant proceedings shall strictly be in accordance with the provisions of Rule XV (Special Report) of this Ordinance. b) With the consent of the Sangguniang Panlungsod, urgent matters may be submitted by the Floor Leader. Urgent matters are such which involve public interest, the delay in the consideration of which shall prejudice essential activities of government, or may cause loss of life or damage to property. c) Matters which require executive dispensation/action must first be recommended by the Local Chief Executive (LCE) for approval prior to inclusion in the agenda. d) The agenda shall be distributed to all SP members by the Secretary not later than five o'clock (5:00) in the afternoon of Monday or the working day prior to the session. Matters which are voluminous need only have their nature and substance described and attached to the agenda. SECTION 3. CALENDAR OF BUSINESS. The calendar of business shall contain a brief description of each item of business to be taken during the session, indicating the sources and endorsement of the City Mayor in the case of communications; endorsements, petitions, memorials, and memoranda, the name of the author or authors; in the case of motions, resolutions, and ordinances the committee or committees to which they have been referred. SECTION 4. COMMITTEE REPORTS. a) Committee Reports shall be rendered to the Body as soon as the Chairperson, Vice Chairperson and Members thereof are ready to make their report; i.e., the report is written, duly signed by the majority of the members, if not all. Each SP Member must be given a copy thereof, before the report can be considered by the body for approval. b) Several referrals to a particular committee must be must be presented only in one (1) committee report for ease of SP action and recording in the Office of the Secretary to the Sangguniang Panlungsod. c) The report, consisting of the findings/information/comments/observation and recommendations of the Committee, shall be made by its Chairperson, or if he dissents to the majority opinion, by any committee Member concurring therein and duly designated for the purpose. If the recommendation is favorable, the Secretary shall calendar it for second reading in the case of an ordinance. Otherwise, it shall be considered as laid on the table. d) In the case of ordinances with penal provisions, where a public hearing is required, the written and signed committee report must be accompanied with the attendance sheet and transcribed minutes of the public hearing. Otherwise, such committee report must not be accepted by the Floor Leader, and the Secretary for presentation to the body. e) Committee reports must be submitted to the Office of the Secretary to the SP not later than 2:00 o'clock in the afternoon of the working day immediately preceding the session day, who shall inform the Floor Leader/Asst. Floor Leader for proper review and directive to the Secretary for appropriate presentation to the body. SECTION 5. BUSINESS OF THE DAY. The business for the day shall consists of ordinances, resolutions, and other legislative matters set on the agenda for the consideration of the Sangguniang Panlungsod, and each shall be taken up in the order in which it is set in the agenda. SECTION 6. FINAL READING. Ordinances and other legislative matters scheduled for final reading shall be called in the order set forth in the calendar of business and shall be considered in the manner prescribed hereinafter. SECTION 7. SUSPENSION OF THE RULES. On motion to suspend the rules, items of business may be taken away by their fixed order and considered forthwith by the Body. RULE VII - PROCEDURE FOR ORDINANCES, RESOLUTIONS AND OTHER LEGISLATIVE MATTERS SECTION 1. LEGISLATIVE ACTIONS. Legislative actions of general and permanent character shall be enacted in the form of ordinances, while those which are ministerial or administrative in nature and of temporary character or matters relating to proprietary functions and private concern shall be acted upon by resolutions. SECTION 2. DRAFT LEGISLATIVE MEASURES. Every ordinance and resolution presented for consideration shall be, respectively, denominated as a "Draft Ordinance" and "Draft Resolution", and upon approval, each shall be called a "City Ordinance" or "City Resolution", as the case may be. SECTION 3. ENACTMENT/ADOPTION OF DRAFT ORDINANCES AND RESOLUTIONS a) Proposed ordinances and resolutions shall be in writing and shall contain an assigned number, a title or caption and enacting or ordaining clause and the date for its proposed effectivity. In addition, every proposed ordinance shall be accompanied by a brief explanatory note containing the justification for its approval. It shall be signed by the author or authors and submitted to the Secretary of the Sangguniang Panlungsod not later than 2pm of the day immediately preceding session for numbering and calendar of the same. b) A resolution shall be enacted in the same manner prescribed for an ordinance, except that it need not go through a first, second and third readings for its final consideration unless decided otherwise by a majority of all the Sanggunian Members. c) No ordinance shall be considered on second reading in any regular session unless it has been reported out by the proper committee to which it was referred to or certified as urgent by the City Mayor. d) Any legislative matter duly certified by the City Mayor as urgent, whether or not it is included in the calendar of business, may be presented and considered by the Body at the same session without need of suspending the rules. However, where the liability is created, the same measure must be referred to the appropriate committee for proper consultation and study. e) The Secretary to the Sangguniang Panlungsod shall prepare copies of the proposed ordinance in the form it was passed on second reading, and shall distribute to each Sanggunian Member a copy thereof, except when a measure which is certified by the City Mayor as urgent may be submitted for final voting immediately after debate or amendment during the second reading. f) No ordinance or resolution passed by the Sangguniang Panlungsod in a regular or special session duly called for the purpose shall be valid unless approved by a majority of the Members present, there being a quorum. Any ordinance or resolution authorizing or directing the payment of money or creating liability shall require the affirmative vote of a majority of all the Sanggunian Members for its passage. g) Upon the passage of all ordinances and resolutions directing the payment of money or creating liability, and at the request of any Member, of any resolution or motion, the Sangguniang Panlungsod shall record the ayes and nays. Each approved ordinance or resolution shall be stamped with the seal of the Sangguniang Panlungsod and recorded in the books for the purpose. SECTION 4. THREE READINGS RULE. Before any ordinance may be finally enacted, it shall undergo three (3) readings, as follows: a) First reading, which shall consist of the reading by the Secretary of the title of the proposed ordinance and the name of its author or authors, after which it shall be referred by the Body to the appropriate Committee or Committees without debate. When the validity of an ordinance requires public hearing (those with penal provisions), the Sangguniang Panlungsod shall strictly follow the following procedure: 1) The Sangguniang Panlungsod Secretary shall cause the sending of written notice of the ordinance, enclosing a copy thereof, to interested or affected parties, operating or doing business within the territorial jurisdiction of the City of Pagadian, soon after the measure has been referred to the appropriate committee and which committee shall have scheduled the public hearing. 2) The notice shall specify the date and venue of the public hearing. The initial public hearing shall be held not later than ten (10) days from the sending out of notice. 3) During the public hearing to be conducted by the proper Committee, all affected or interested parties shall be accorded an opportunity to appear and present or express their views, comments and recommendations, and such public hearing shall continue until all issues shall have been obtained, whether for or against the enactment of the proposed ordinance. 4) The Secretary to the Sangguniang Panlungsod shall prepare the minutes of such public hearing and shall attach to the minutes the position papers, memoranda and the like, submitted by those who participated. Exempted from this mandatory public hearing requirement is the tax ordinance levying a community tax and providing for the collection thereof as authorized under Article 6 of Republic Act No. 7160. 5) The committee(s) that held the public hearing shall submit a report of the same with the pertinent documentary support to the Body which may amend, modify, set aside or proceed with the draft ordinance. b) Second reading, at which the proposed ordinance, after having been sponsored on the floor by the Committee Chairperson or by any Committee Member designated for the purpose, shall be read in full in the manner recommended by the Committee or committees, whereon the motion shall be subject, first, to debate, and thereto amendments and all proper parliamentary motion. After the draft ordinance mandatorily shall have passed on second reading, the Sangguniang Panlungsod shall cause the same to be published for three (3) consecutive days/weeks in a daily/weekly newspaper of local circulation (whichever is applicable), and shall post the same simultaneously in at least four (4) conspicuous public places within the territorial jurisdiction of the City of Pagadian. c) Third reading, at which no debate or amendment on the provisions shall be allowed, the title of the proposed ordinance though shall be read after which any amendment to the title maybe raised and finally decided and the question upon its passage shall be immediately taken. SECTION 5. ERRONEOUS REFERRAL. In case of an erroneous referral of a measure to a Committee, the same may be corrected at a subsequent session after the reading of the minutes containing the referral, by a majority vote of the Body on motion by any Member of the Body, or by any Member of the Committee to which it was erroneously referred. SECTION 6. CONSOLIDATION or SUBSTITUTION of a PROPOSED ORDINANCE/RESOLUTION. In a proposed ordinance or resolution, resulting from consolidation or substitution made by a Committee, there shall be named as authors every Member who has signed as such any of the proposed ordinances or resolutions consolidated or substituted for, in the order of the names shown therein and according to the date of their filling. SECTION 7. UNREPORTED DRAFT ORDINANCES AFTER REFERRAL. No ordinance shall be considered on second reading in any regular session that has not been reported out by the proper committee except those prepared and introduced by the committee having proper jurisdiction over the subjects thereof and those certified as urgent by the Mayor. SECTION 8. TREATMENT OF DRAFT ORDINANCES SOON AFTER THE 2ND READING. The Secretary shall prepare copies of the proposed ordinance in the form it was passed on second reading, and shall distribute to each Member of the Sangguniang Panlungsod a copy thereof at least three days before it is voted upon for final approval, except if the measure has been certified by the Mayor as urgent in which case it may be submitted for final voting immediately after the second reading. SECTION 9. PRESENTATION of a MOTION for LEGISLATION. Motion may be presented orally or in writing and considered according to the rules prescribed for ordinances and resolutions, provided, however, that in the case of urgent motion where in the opinion of the Body, a referral to any Committee may be detrimental to the life, health and safety of the public, or loss of property and when public interest so demands, said motion, if approved, shall be written down by the Secretary in a resolution or ordinance form, as the case may be. SECTION 10. APPROVAL BY THE CITY MAYOR of an ENACTED ORDINANCES. Ordinances passed by the Sangguniang Panlungsod shall be approved and signed by the City Mayor. That approval of City Mayor must be in writing and effected by him indorsing the word "Approved" on the ordinance followed by his signature. If the City Mayor neither approves nor disapproves an ordinance within ten (10) days after it has been submitted to him for appropriate action, shall likewise be valid without his approval or signature.