Ordinances, resolutions, sessions, journals, minutes and the codified subject index — held as structured digital records, open to the public, and ready to answer a question in seconds rather than an afternoon in the records room.
The Local Government Code makes the Secretary the custodian of the record. Digitalisation does not change that duty — it changes how fast the duty can be discharged, and how much of it survives a fire, a flood, or a change of administration.
107 codified subjects across 1,268 documents, so a request for "everything we have passed on this subject" is a search, not an excavation.
5,457 referrals tracked through 686 committee records, with 2,812 resolution-to-session links — the paper trail is the system.
The record does not live in one person's cabinet or laptop. A new Secretary inherits a working archive on day one.
104,008 resident records across 54 barangays, each running its own operations under a data-privacy gate — the same platform, from city hall to the purok.
Digitalisation in an LGU is not a preference — several laws and issuances already assume it. Each anchor below is marked verified where it comes from the law or an official issuance, and reported where the only source so far is credible news. We do not dress up the second as the first.
| Anchor | What it asks of the LGU | How this archive answers it |
|---|---|---|
| RA 7160 §469Local Government Code — duties of the Sanggunian Secretary Verified | Keep custody of the records, transcribe the journals and minutes, and keep an updated record of all ordinances and resolutions. | Every session, journal, ordinance and resolution is held in one indexed, searchable archive instead of filing cabinets. |
| RA 8792Electronic Commerce Act of 2000 Verified | Gives electronic documents and records the same legal recognition as paper. | This is the legal basis on which a digital legislative archive stands as a record, not merely a convenience copy. |
| RA 11032Ease of Doing Business and Efficient Government Service Delivery Act of 2018 Verified | Requires automation of frontline services, a Citizen's Charter, and 3/7/20-working-day action limits. | Barangay clearance requests carry the Ord. 2009-278 §5 seven-working-day clock on screen, with overdue flagged. |
| RA 9470National Archives of the Philippines Act of 2007 Verified | Governs the management, preservation and disposition of public records. | The archive preserves the full text, not just an index, and every document keeps its provenance. |
| DILG MC 2010-083 (as amended)Full Disclosure Policy — local budget and finances Verified | Requires LGUs to post budget, finance and procurement documents for public access. | Full Disclosure documents are published in the same public archive as the legislative record. |
| DILG MC 2026-041e-Legis Reference System — submission of digital legislative measures Reported — confirm copy | Reported to direct LGUs to submit digital copies of ordinances, resolutions and other legislative measures to a centralised DILG platform. | The archive already holds these as structured digital records, so submission is an export — not a re-encoding project. |
Not a website with PDFs on it. A working record system.
1,193 ordinances and resolutions are searchable by their contents — you can find the measure you half-remember.
Subjects are maintained as an index over the live corpus, so the code does not drift from what the Sanggunian actually passed.
Certificates, Katarungang Pambarangay forms and PRS-92 survey plans are generated from the record — no retyping, no transcription errors.
Barangay submissions carry their RA 7160 review periods; clearance requests carry the seven working days. The deadline is visible before it is missed.
Personal data sits behind an explicit gate under RA 10173, with an access log — digitalisation and data privacy are the same project, not competing ones.
The legislative record is open to any citizen; the personal data never is. That line is enforced in code, not in a policy document.